General Information
Presentations
Supporting people with fewer opportunities
Useful Tools
Grant agreements
General Information
Presentations
- General guidance on project management issues through the Beneficiary Module platform School Education – Adult Education, 2023 Presentation| Video Frequently Asked Questions School and Adult
- General guidelines for the management of Mobility Plans KA122, 2023: School Education (Video)| Vocational Education and Training (Video)| Adult Education (Video)
- General Guidelines for Vocational Education and Training project management issues through the Beneficiary Module platform, 2023 Presentation| Video
- General guidelines for the management of Mobility Plans KA121 & KA121 KA122, 2022 | Presentation on project management | Presentation on completing Learning Agreements
- General Guidance on project management issues through the Beneficiary Module, 2022 Presentation| Video
- General guidance on project management issues through the Beneficiary Module platform School Education – Adult Education, 2022 Presentation| Video| Guide to registering group mobility
- General guidelines for the management of Small Mobility Plans KA122, 2021 Presentation| Video| Presentation of Good Practice Plan
- General guidelines for the management of Mobility Plans KA182, 2023: Sport Presentation
Supporting people with fewer opportunities
- More information on the definition of participants with fewer opportunities under the National Action Plan for Inclusion and Diversity can be found here.
- The programme fully covers, on an actual cost basis, the additional needs of people with disabilities. More information
Useful Tools
- EU Login Link| Guide
- Organisation Registration System Link|
- Erasmus+ and European Solidarity Corps Platform Link| Guide
- Project Results Platform Link| Guide
- Beneficiary Module (To access the report management tool, you need to log in to the Erasmus+ and European Solidarity Corps Platform and then, from the left menu, select Projects and My Projects)
Grant agreements
Grant Agreement Year: 2024 | KA122 SCH, VET, AE
Grant Agreement Template
GA Annex I: Mission with the Grant Agreements of each organisation
GA Annex 2: Applicable rules to eligible costs
GA Annex 3: Applicable rates School Education | Adult Education | Vocational Education and Training
GA Annex 6: Templates for agreements to be used between beneficiary and participants
- Agreement between beneficiaries and participants for mobility of individuals
- learning agreement
- Learning Agreement Complement
- AE-SE-VET Europass Learning agreement and certificate of learning outcomes
Notes: From the 2024 Call onwards, the European Commission recommends that for each individual mobility, the “Learning Agreement” and “Learning Agreement Complement” forms are replaced by the “AE-SE-VET Europass Learning agreement and certificate of learning outcomes” form. Instructions for using the form can be found here . However, should the beneficiary organisation wish to continue to use the two older forms (as presented above or in any other format covering the information they should contain), it is entitled to do so.
- Learning Programme for Group Activities (for group mobility of apprentices in School Education, Adult Education & Vocational Education and Training)
- AE-SE-VET Europass Group learning programme
Notes: From the 2024 Call onwards, the European Commission recommends that for group mobility, the form “Learning Programme for Group Activities” is replaced by the form “AE-SE-VET Europass Group learning Programme”. Instructions for using the form can be found here . However, in case the beneficiary organisation wishes to continue using the older form (as presented above or in any other format covering the information it should contain), it is entitled to do so.
Grant Agreement Year: 2023 | KA122 SCH, VET, AE
General conditions
GA Annex I: Mission with the Grant Agreements of each organisation
GA Annex 2: Applicable rules to eligible costs School Education | Adult Education | Vocational Education and Training
GA Annex 3: Applicable rates School Education | Adult Education | Vocational Education and Training
GA Annex 6: Templates for agreements to be used between beneficiary and participants
- Agreement between beneficiaries and participants for mobility of individuals
- learning agreement
- Learning Agreement Complement
- Learning Programme for Group Activities (for group mobility of apprentices in School Education, Adult Education & Vocational Education and Training
- Learning Agreement with invited expert
Grant Agreement Year: 2023 |KA152, KA153, KA153, KA154, KA155 -YOU
- GA Annex 2: Applicable rules to eligible costs
- GA Annex 3: Applicable rates 2023| KA152, KA153, KA154, KA155 -YOU – ANNEX 3 – APPLICABLE RATES
Presentations - IDEP
Useful Guides
Useful Tools
Quality Standards
Supporting people with fewer opportunities
Communication | Impact
Grant Agreement ANNEXES
Presentations - IDEP
GENERAL PROJECT MANAGEMENT
ΚΑ121
2024: Presentation | Video
2023:
Presentation – School Education | Video
Presentation – Vocational Education and Training | Video
Presentation – Adult Education | Video
ΚΑ122
2024: Presentation | Video
2023:
Presentation – School Education | Video
Presentation – Vocational Education and Training | Video
Presentation – Adult Education | Video
USE OF BENEFICIARY MODULE
ΚΑ121
2024: Presentation
2023:
Presentation – School and Adult Education | Video (Frequently Asked Questions)
Presentation – Vocational Education and Training | Video
ΚΑ122
2024: Presentation
2023:
Presentation – School and Adult Education | Video (Frequently Asked Questions)
Presentation – Vocational Education and Training | Video
DATA PROTECTION AND PARTICIPANT INSURANCE
ΚΑ121 & ΚΑ122
2024: Presentation
PROJECT VISIBILITY AND COMMUNICATION
ΚΑ121 & ΚΑ122
2024: Presentation
EXAMPLES OF GOOD PRACTICE – CY BENEFICIARIES
ΚΑ121
2024: Presentation
ΚΑ122
2024: Presentation
ACCREDITATION PROGRESS REPORT – COMPLETION AND SUBMISSION
ΚΑ120
Useful Guides
Guidance for Working with Supporting Organisations
- Guidance for working with supporting organisations (call 2021-2022)
- Guidance for working with supporting organisations (call 2023 and later)
Erasmus+ Handbook for individual pupil mobility in school education
Mobility of Adult Learners Handbook
Useful Tools
Quality Standards
Erasmus Quality Standards – Mobility Projects
Quality Standards for Courses
Supporting people with fewer opportunities
Communication | Impact
Grant Agreement ANNEXES
ACCREDITED PROJECTS (KA121)
2023
General Conditions
GA Annex I: Description of the action and Estimated budget for the action
GA Annex 2: Applicable rules to eligible costs School Education | Adult Education | Vocational Education and Training
GA Annex 3: Applicable rates School Education | Adult Education | Vocational Education and Training
Annex VI/Agreement Templates between beneficiaries and participants
+ Grant Agreement, Learning Agreement & Learning Agreement Complement
- Agreement between beneficiaries and participants for mobility of individuals
- Learning Agreement
- Learning Agreement Complement
+ Learning Programme for Group Activities
+ Learning Agreement with invited experts
2024
Grant Agreement Template
GA Annex I: Description of the action and Estimated budget for the action
GA Annex 2: Applicable rules to eligible costs
GA Annex 3: Applicable rates School Education | Adult Education | Vocational Education and Training
GA Annex 4: Accession Form for Beneficiaries
GA Annex 5: Specific Rules
Annex VI/Agreement Templates between beneficiaries and participants
+ Grant Agreement
Learning Agreement & Learning Agreement Complement:
Only for 2024 Call, two different options are available:
Option 1:
Starting in 2024, the European Commission recommends that for each mobility activity, the documents “Learning Agreement” (pre-mobility document) and “Europass Mobility Certificate” (post-mobility document) be created and managed from the Beneficiary Module tool. Guidance for the completion of the documents can be found here .Technical Instructions on how to complete and generate the documents through the Beneficiary Module can be found here. If the beneficiary chooses to use alternative documents, these documents must contain at least the same information as the templates recommended by the EU.
For your reference, the standard templates are available here (both templates are included in a single file, although they are two separate documents).
The use of the “Learning Agreement” form is optional; however, it is considered good practice for the proper management of individual mobility activities. The use of the “Europass Mobility Certificate” is mandatory.
Option 2:
In the event that the beneficiary organizations wish to continue using the two older forms,(either as found below or by creating other documents containing at least the info that is contained in the templates recommended by the EU) they are entitled to do so.
+ Learning Programme for Group Activities
Only for 2024 Call, two different options are available:
Option 1:
Starting in 2024, the European Commission recommends that for group mobilities the document “Learning programme for group mobility” be created and managed from the Beneficiary Module tool (A separate Learning Agreement is not required for each participant in a group mobility activity). Technical Instructions on how to complete and generate the document through the Beneficiary Module can be found here
If the beneficiary chooses to use an alternative document, this document must contain at least the same information as the template recommended by the EU.
For your reference, the standard template is available here.
Option 2:
In the event that the beneficiary organizations wish to continue using the older form (either as found below or by creating another document containing at least the info that is contained in the template recommended by the EU) , they are entitled to do so.
+ Accompanying Person Certificate (for individual mobilities)
Starting in 2024, the European Commission recommends that for accompanying persons the document “Accompanying Person Certificate ” be created and managed from the Beneficiary Module tool . This document becomes activated in the Beneficiary module only in the case that the mobility participant is flagged as accompanying person . Technical Instructions on how to complete and generate the document through the Beneficiary Module can be found here
If the beneficiary chooses to use an alternative document, this document must contain at least the same information as the template recommended by the EU.
For your reference, the standard template is available here.
+ Learning Agreement with invited experts
Note: The above agreement is not possible to be generated from the BM, therefore it should be printed and completed in hand.
2025
Grant Agreement Template
GA Annex I: Description of the Action and Estimated Budget for the Action
GA Annex 2: Applicable rules to eligible costs
GA Annex 3: Applicable rates School Education | Adult Education | Vocational Education and Training
GA Annex 4: Accession Form for Beneficiaries: Annex to the Application form (Only for accredited coordinators of a mobility consortium)
GA Annex 5: Specific Rules
GA Annex 6: Agreement Templates between beneficiaries and participants
+ Grant Agreement
+ Learning Agreement and Certificate of Learning Outcomes
Starting in 2025, the European Commission recommends that for each mobility activity, the documents “Learning Agreement” (pre-mobility document) and “Europass Mobility Certificate” (post-mobility document) be created and managed from the Beneficiary Module tool. Guidance for the completion of the documents can be found here .Technical Instructions on how to complete and generate the documents through the Beneficiary Module can be found here. If the beneficiary chooses to use alternative documents, these documents must contain at least the same information as the templates recommended by the EU.
For your reference, the standard templates are available here (both templates are included in a single file, although they are two separate documents).
Note: The use of the “Learning Agreement” form is optional; however, it is considered good practice for the proper management of individual mobility activities. The use of the “Europass Mobility Certificate” is mandatory.
+ Learning Programme for Group Mobilities
Starting in 2025, the European Commission recommends that for group mobilities the document “Learning programme for group mobility” be created and managed from the Beneficiary Module tool (A separate Learning Agreement is not required for each participant in a group mobility activity). Technical Instructions on how to complete and generate the document through the Beneficiary Module can be found here
If the beneficiary chooses to use an alternative document, this document must contain at least the same information as the template recommended by the EU.
For your reference, the standard template is available here.
+ Accompanying Person Certificate (for persons accompanying individuals)
Starting in 2025, the European Commission recommends that for the accompanying persons the document “Accompanying Person Certificate” be created and managed from the Beneficiary Module. This option is available in the Beneficiary Module only for people who are flagged as accompanying. Technical Instructions on how to complete and generate the document through the Beneficiary Module can be found here
If the beneficiary chooses to use an alternative document, this document must contain at least the same information as the template recommended by the EU.
For your reference, the standard template is available here.
+ Learning Agreement with Invited Experts
The above Agreement cannot be generated through the Beneficiary Module; therefore, it must be printed and completed by hand.
SHORT-TERM PROJECTS (KA122)
2023
General Conditions
GA Annex I: Description of the action and Estimated budget for the action
GA Annex 2: Applicable rules to eligible costs School Education | Adult Education | Vocational Education and Training
GA Annex 3: Applicable rates School Education | Adult Education | Vocational Education and Training
Annex VI/Agreement Templates between beneficiaries and participants
+ Grant Agreement, Learning Agreement & Learning Agreement Complement
- Agreement between beneficiaries and participants for mobility of individuals
- Learning Agreement
- Learning Agreement Complement
+ Learning Programme for Group Activities
+ Learning Agreement with invited experts
2024
Grant Agreement Template
GA Annex I: Description of the action and Estimated budget for the action
GA Annex 2: Applicable rules to eligible costs
GA Annex 3: Applicable rates School Education | Adult Education | Vocational Education and Training
GA Annex 5: Specific Rules
Annex VI/Agreement Templates between beneficiaries and participants
+ Grant Agreement
Learning Agreement & Learning Agreement Complement:
Only for 2024 Call, two different options are available:
Option 1:
Starting in 2024, the European Commission recommends that for each mobility activity, the documents “Learning Agreement” (pre-mobility document) and “Europass Mobility Certificate” (post-mobility document) be created and managed from the Beneficiary Module tool. Guidance for the completion of the documents can be found here .Technical Instructions on how to complete and generate the documents through the Beneficiary Module can be found here. If the beneficiary chooses to use alternative documents, these documents must contain at least the same information as the templates recommended by the EU.
For your reference, the standard templates are available here (both templates are included in a single file, although they are two separate documents).
The use of the “Learning Agreement” form is optional; however, it is considered good practice for the proper management of individual mobility activities. The use of the “Europass Mobility Certificate” is mandatory.
Option 2:
In the event that the beneficiary organizations wish to continue using the two older forms (either as found below or by creating other documents containing at least the info that is contained in the templates recommended by the EU), they are entitled to do so.
+ Learning Programme for Group Activities
Only for 2024 Call, two different options are available:
Option 1:
Starting in 2024, the European Commission recommends that for group mobilities the document “Learning programme for group mobility” be created and managed from the Beneficiary Module tool (A separate Learning Agreement is not required for each participant in a group mobility activity). Technical Instructions on how to complete and generate the document through the Beneficiary Module can be found here
If the beneficiary chooses to use an alternative document, this document must contain at least the same information as the template recommended by the EU.
For your reference, the standard template is available here.
Option 2:
In the event that the beneficiary organizations wish to continue using the older form (either as found below or by creating another document containing at least the info that is contained in the template recommended by the EU) , they are entitled to do so.
+ Accompanying Person Certificate (for individual mobilities)
Starting in 2024, the European Commission recommends that for accompanying persons the document “Accompanying Person Certificate ” be created and managed from the Beneficiary Module tool . This document becomes activated in the Beneficiary module only in the case that the mobility participant is flagged as accompanying person . Technical Instructions on how to complete and generate the document through the Beneficiary Module can be found here
If the beneficiary chooses to use an alternative document, this document must contain at least the same information as the template recommended by the EU.
For your reference, the standard template is available here.
+ Learning Agreement with invited experts
Note: The above agreement is not possible to be generated from the BM, therefore it should be printed and completed in hand.
2025
Grant Agreement Template
GA Annex I: Description of the Action and Estimated Budget for the Action
GA Annex 2: Applicable rules to eligible costs
GA Annex 3: Applicable rates School Education | Adult Education | Vocational Education and Training
GA Annex 5: Specific Rules
GA Annex 6: Agreement Templates between beneficiaries and participants
+ Grant Agreement
+ Learning Agreement and Certificate of Learning Outcomes
Starting in 2025, the European Commission recommends that for each mobility activity, the documents “Learning Agreement” (pre-mobility document) and “Europass Mobility Certificate” (post-mobility document) be created and managed from the Beneficiary Module tool. Guidance for the completion of the documents can be found here Technical instructions on how to complete and generate the documents through the Beneficiary Module can be found here
If the beneficiary chooses to use alternative documents, these documents must contain at least the same information as the templates recommended by the EU.
For your reference, the standard templates are available here (both templates are included in a single file, although they are two separate documents).
Note: The use of the “Learning Agreement” form is optional; however, it is considered good practice for the proper management of individual mobility activities. The use of the “Europass Mobility Certificate” is mandatory.
+ Learning Programme for Group Mobilities
Starting in 2025, the European Commission recommends that for group mobilities the document “Learning programme for group mobility” be created and managed from the Beneficiary Module tool (A separate Learning Agreement is not required for each participant in a group mobility activity). Technical instructions on how to complete and generate the document through the Beneficiary Module can be found here
If the beneficiary chooses to use an alternative document, this document must contain at least the same information as the template recommended by the EU.
For your reference, the standard template is available here.
+ Accompanying Person Certificate (for persons accompanying individuals)
Starting in 2025, the European Commission recommends that for the accompanying persons the document “Accompanying Person Certificate” be created and managed from the Beneficiary Module. This option is available in the Beneficiary Module only for people who are flagged as accompanying. Technical instructions on how to complete and generate the document through the Beneficiary Module can be found here
If the beneficiary chooses to use an alternative document, this document must contain at least the same information as the template recommended by the EU.
For your reference, the standard template is available here.
+ Learning Agreement with Invited Experts
The above Agreement cannot be generated through the Beneficiary Module; therefore, it must be printed and completed by hand.
