Education and Training

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Training and Cooperation Activities mainly include Contact Seminars, Workshops, Thematic Seminars and Training Seminars.

  • Contact seminars:

The participation of European institutions and organisations in the Contact Seminars aims at finding partners and creating partnerships, with the ultimate goal of submitting proposals for grants under Key Actions 1 and 2 of the Erasmus+ programme. More specifically, in the context of these events, representatives from different European institutions/organisations have the opportunity to lay the foundations for future partnerships around pre-defined themes.

  • Workshops, Thematic Seminars, Training Seminars and other Events or Activities:

These events focus on training and exchange of good practice and experience and provide networking opportunities for participating organisations in order to increase the impact of the Erasmus+  programme at systemic level.

Representatives of interested institutions/organisations are invited, after identifying the seminar/activity they are interested in, to register their interest by completing the online declaration of interest, within the deadline set by the Lifelong Learning Institute for each seminar/activity. Expressions of interest submitted after the specified time and date will be considered ineligible.

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Priority is given to institutions/organisations that:

(a) Have not received a grant to participate in Contact Seminars under the Erasmus+ programme

(b) Their field of activity is directly related to the topic of the seminar

(c) Meet the criteria set by the organiser

In the event that - after taking the above into account - the number of suitable candidates is greater than the available number of posts, the IDEP will proceed to a lottery. The results of the selection of candidates for the seminars/events organised will be announced on the IDEP’s website every four months.

Finally, it is clarified that only one person from each institution/organisation can be awarded a grant for participation in a specific Contact Seminar.

Participation procedure:
1. Applications are evaluated on the basis of the previous participation of stakeholders and their organisations in the Programme and on the basis of the criteria set by the organiser. Priority will be given to new entrants to the Programme.
2. Once the selection has been made, the people selected are informed by email. In particular, they are sent a formal letter of pre-approval, which details the amount of the grant for their participation in the specific seminar.
3. Candidates will be asked to reply in writing whether they accept their pre-qualification within 5 days of the date of receipt of their official letter of pre-qualification. By accepting the pre-authorisation, the IDEP automatically obtains authorisation to forward their interest to the organiser of the activity for final selection. The acceptance of the pre-approval and the related grant amount is done by the applicants by e-mail.
4. After the official acceptance of the grant and the validation of the participation by the organiser, the Grant Agreement, signed between the beneficiaries, their organisation (if the legal representative of their organisation is invited to sign) and the IDEP-Foundation for the Management of European Lifelong Learning Programmes, is sent to the beneficiaries.
5. Within 30 days from the completion of the participation in the Seminar, each participant is invited to complete and submit to the IDEP- Foundation for the Management of European Lifelong Learning Programmes the Final Report, which automatically constitutes his/her request for payment of the remaining amount, if any. On the file itself (page 1) the necessary supporting documents to be provided are indicated.

Final Participant Report

Grant

  • The amounts covered for participation in a contact seminar are as follows:

Specifically, for each category the following apply:

Seminar costs

  • They are paid by the IDEP directly to the National Agency organising the seminar. The amount is determined by the National Agency organising the seminar and is fully covered by the IDEP.

Travel

  • This category of expenses covers both air ticket purchase costs and travel costs to and from the airports in Cyprus and the destination country and covers an amount for each destination country, which cannot be increased.

    Travel expenses are calculated on the basis of the kilometric distance from the city of the sending organisation to the city where the seminar/workshop will take place. The distance is calculated using the EU Distance Calculator tool. Each range of kilometric distance corresponds to a specific unit cost, as shown in the table below.

Living expenses

  • This concerns the living expenses for two days of travel which beneficiaries may have to bear where necessary.
  • The beneficiaries are entitled to this amount if this day is not covered by the organisers.
  • In the case where living expenses during the working days of the seminar are not covered by the organiser, these expenses are also included in this category.

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